organizing, physical and digital files

Once again I am using this blog as a way to organize my struggles, in the hope i will figure out a solution,  or at least phrase the problem, in a way that others may help. 

I started with one of the physical file I inherited,  based on my correspondence  with someone in Germany trying to connect our ancestors. There is other information on the region and family in the file.

There should be a document tracking the effort and comparing the church data to familysearch. This is a recent process with a proliferation of such documents, because I keep getting preempted. An overview is needed. It's a pity I can't use Google docs to build an index with cross referencing other documents. Do I want to switch tools? Naming convention 

I hope they are all somewhere under the genealogy folder. 

This file is one of many that I inherited and am calling dad's archive. I have started a finders aid in a Google doc outlining the contents. I feel like it makes sense to print off the file relevant bit and put it at the beginning of the file. Wish I could easily (un)hide lower levels of the outline for an overview .

 I have a Google drive folder including scans of some of physical file contents. They need to be renamed from img#. I also have a Google  doc transcribing the letter.

 Add  another relative also going through his files, letters, and photo albums. The majority of the digital images from a file are in a Google photo album. Faces and names in correspondence need tagging, but I don't have permission. File names require drilling down to see. At this point I am unaware of a strategy. He has a Google doc letter transcription (he's been thru the process once with my guidance). I have several, name started with YYYYMMDD of the correspondence. They should be in a corresponding folder. Should the folder contain a task document tracking progress? I am failing to leave it to him as he wanted me to translate this letter (again) and I want to cite events in that one.

Recently he emailed me a picture and asked me to send it to Germany for help identifying people. (Another task report) This got my generation and I updating our contact lists. Since the branch took some thought for me to remember, I created a descendant tree. We are updating it with the changing generations. I printed it out and put it in the file. I also added the wiki page for the one who is a pro athlete.

It feels like the right file with the rest of the family info. However I wonder if I am defining the archive. I did date the addition in the finder's aid.  

(I have added the people to GRAMPs. When did the decendant report eliminate the ability to print dates for live people? As a generated file is in Downloads/GRAMPS/Desc<name>.odt)

I seem  to have a new structure:

Genealogy/Archive/<owner>/

It  contains a finders aid, and a directory structure similar to that of the archive.

There always seemed to be a task list based on the it. For each document,

Is it digitized? Transcribed? Translated? Cited?  That's starting to feel like a spreadsheet.

I feel like the transcriptions need provenance. I just spent a bit scribbling on the back of one.  Now I need to look at the finders aid and not yet implemented task list again. Then I am back to having related bits across archives. So I guess letters belong with the author.

Allegedly google permits 5 labels per file.

Considering research report, memories (ie pies, covid, tbd germany, bikes)...

Finders aid is in the name.